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How to reduce your event management processing costs by up to 48 percent

AirPlus publishes results of the MICE study // New options for optimizing processes

Neu-Isenburg, 05/05/2015

AirPlus International, the leading global provider of payment and settlement solutions for business travel expenses, conducted a study on potential processing cost savings in event management. To this end, the business consultants at Steinberg & Partner of Hamburg evaluated the supplier revenues at six sites of AirPlus customer ZF Friedrichshafen AG. The result – with the right tools, event management processing costs can be reduced by as much as 48 percent.

ZF event planners spend an average of 10.7 hours ordering and booking services for events and processing the relevant invoices from hotels. In addition, a staff member in accounting requires 0.41 hours on average to process any invoice related to an event. When using the AirPlus Meeting Card in connection with a hotel portal, ZF reduces the processing time required for each event by 61 percent. After deducting the cost of the hotel portal, net savings can be up to 48 percent.

Hotel portals facilitate research, but first and foremost they make in-house processes – comparing quotations and preparing them for decision-making as well as processing invoices for event planners – demonstrably easier.

The processes that benefit most from the increased efficiency facilitated by the use of the AirPlus Meeting Card are related to accounting control and account assignment. Also, the use of the AirPlus Meeting Card makes some processes obsolete: saving hotels in the system for accounts payable, dunning, and the payment of deposits.

Reducing the number of invoices also helps make other processes more efficient, for example, invoice receipt and settlement.

About ZF Friedrichshafen:

ZF Friedrichshafen is a leader in chassis and driveline technology with 113 production locations in 26 countries. With its 71,400 employees, in 2014 the corporation generated 18.4 billion euros in revenues. ZF ranks among the top ten global automotive suppliers. Its portfolio includes transmissions and chassis elements as well as entire axle systems and modules. Technology developed by ZF is integrated into cars, commercial and construction vehicles, agricultural machinery and rail vehicles as well as marine applications. ZF’s mainstays include wind power propulsion systems and electronic components.

About Steinberg & Partner GmbH, Hamburg

This firm’s team of highly specialized business consultants has been supporting clients with procurement and process optimization for business travel since 1994. In the MICE segment, these business consultants have implemented end-to-end process solutions for renowned companies in diverse industries regarding conferences and for other purposes.

About AirPlus International:

AirPlus International is the leading international provider of solutions for daily business-travel management. More than 43,000 business customers rely on AirPlus for their business travel payment and analysis needs. The company’s products and services are distributed worldwide under the AirPlus International brand. The AirPlus Company Account is the most successful invoicing account of the UATP. For further information, please refer to

Anne Dreesen
AirPlus International
Phone: +49 (0) 61 02. 2 04 - 72 61

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