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New IT platform, adjusted transaction and statement data
In the course of the migration to our new, state-of-the-art IT platform AirPlus Virtual Cards, the virtual payment solution from AirPlus, is becoming a product independent of the AirPlus Company Account*. This means that you will not only receive a separate statement for all AirPlus Virtual Cards transactions in the future, but also a number of content adjustments relating to daily transaction and statement data need to be made as well. We have adjusted the existing format descriptions for the new content.
If you have set up automated processes for further data processing and check logics at the field content level, it is particularly important to check whether any adjustments, to accommodate the changes are needed, either internally at your end or by one of your service providers.
For this purpose, we are providing all of the format descriptions and associated test data for your use at the bottom of the page in the download section.
Please note that the changes exclusively affect AirPlus Virtual Cards transactions, not the existing configurations for the AirPlus Company Account. There is no change in this regard for the time being.
In the future, you will receive a separate electronic billing file for AirPlus Virtual Cards. This file will be provided to you either on the new AirPlus Portal or via your chosen transmission route.
Since the AirPlus Virtual Cards are an independent product now, you will receive a separate account number for them. Unlike the 15-digit AirPlus Company Account number, the AirPlus Virtual Cards account number has 12 digits.
Your familiar 7-digit EDI partner number will remain valid for you. If you establish a new setup for electronic data, a new 10-digit EDI partner number will be assigned to you.
Referring to AirPlus Virtual Cards transactions, cash fees, foreign exchange fees, and insurance fees will be shown from now on as separate transactions.
In the case of AirPlus Virtual Cards, the AirPlus document or transaction number (example: OIT87654321R) will be a 13-character alphanumeric code starting with A (example: A1234567890129).
Text and subject line of files you receive by e-mail, will not state any variable content for AirPlus Virtual Cards, such as EDI partner number, statement numbers, statement date, etc.
ZIP attachments sent by e-mail for AirPlus Virtual Cards files will now only be encrypted using 7Zip instead of PKZIP. Please make sure that you use a common software compatible with 7-Zip to unzip encrypted zip archives.
Please note the following changes in the filename:
The counter number in the filename begins again with a “0” for all AirPlus Virtual Cards.
All files that have an “X” for “Exclusive” status in the filename will be assigned a “P” for the status of “Productive.”
All files that have a “T” for “Test” status in the filename will be assigned an “S” for the status of “Statistical.”
With the changeover to our new IT system, the IP address via which we send you the data will also change. If you receive your data on an SFTP server, please additionally set up the new IP address in your systems. You can find more information here.
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